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Top Reasons To Hire A Wedding Planner for Your Tampa Wedding Day

For Brides

August 16, 2023


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As a Tampa wedding photographer, I’ve seen brides experience such stress on wedding days. Your wedding day is a once in a life time experience. You have been planning and preparing for months, and want everything to go according to plan. The best way to achieve this? Hire a wedding planner. As a photographer, I have seen how the day runs completely different when there is a wedding planner. It makes a world of difference, relieving stress for the bride and making sure everything falls perfectly into place! Here are my top reasons to hire a wedding planner:

groom in tan suit leans into bride's cheek at The Orlo

What Does A Wedding Planner Do?

When you hire a wedding planner, you are hiring a wedding industry professional. They will assist you in planning and designing your wedding day. Everything from the color palette and location to the timeline of the day is the focus of their job. A wedding planner also manages your wedding vendors and other needs for your wedding day. Their knowledge of the industry, attention to detail and devotion to you is what sets them apart as a wedding professional.

Should I Hire A Wedding Planner?

One of the top reasons to hire a wedding planner is that with them you will save yourself a lot of stress and confusion. Your wedding is possibly the biggest day of your life up to this point! You are investing a lot of time and money into planning this day, you don’t want to miss anything. A wedding planner will lay out all that is needed for your wedding day in a well organized and easy to understand way. They will walk you through the process and give you the best recommendations and advice so that your stress and confusion is kept to a minimum.

I always recommend hiring a wedding planner because of how much relief and success you will experience on your Florida wedding day. Hiring a wedding planner will make it easier for the rest of your vendors to understand the timeline and help everyone stay on track, while seamlessly collaborating together.

Imagine not having a wedding planner, and having to wrangle your vendors while trying to enjoy the sacred moments of your wedding day. Rather than you having to manage a list full of vendors on your wedding day, your wedding planner will! As issues arise, trust me they will, your planner will be able to solve them and allow the day to continue to run seamlessly.

How Soon Should I Hire A Wedding Planner?

You should hire a wedding planner as soon as possible after you’re engaged. In fact, your wedding planner should be one of the first vendors that you book! They will help you find the best venues, bakeries, bridal boutiques, and wedding photographers. Buy booking your wedding planner soon you will be able to reap all the benefits to having such a well organized and knowledgeable vendor!

engagement ring rests inside ivory rose

A lot goes into a wedding day. It is so much more than pretty florals and yummy desserts. And as you get deeper into planning your wedding you may become overwhelmed realizing how much you need to take into consideration. That is why I always recommend hiring a wedding planner!

Different Types Of Planners

A wedding planner typically will assist you in the planning of your wedding, as well as managing the day of your wedding. However, it is beneficial to know the different types of planners that you may associate with leading up to, and on, your wedding day.

Day-of Coordinator

A day-of coordinator plays the same role as a wedding planner, but abbreviated. With a day-of coordinator you will not receive help planning and designing your wedding. Instead you will just receive their management of vendors, the wedding day timeline and gaining control of any challenges that arise on the day of that wedding. This is a great option if you have a smaller budget for a wedding planner, but still want have the benefits the day of.

Venue Coordinator

A venue coordinator is not an actual wedding planner. Typically they are a paid employee of the wedding venue and their responsibilities are centered on the venue itself. Many wedding venues will offer this service complimentary to booking. Your venue coordinator will provide vendors lists, collaborate on the design of the ceremony and reception spaces, and oversee catering. Every venue is different in what their venue coordinator will provide, so be sure to ask for the specifics before you book.

wedding planner, Bride and groom standning outside of The Orlo house in Florida on a bright sunny day in Florida

Top Reasons To Hire A Wedding Planner

If I haven’t convinced you yet, here are my top reasons to hire a wedding planner made into an easy list. I promise that hiring a wedding planner may just be the best decision you make for your wedding day because of these benefits!

  1.  Relieves stress and confusion.
  2.  Keeps you up to date in wedding trends and customs.
  3.  Helps bring your vision to life.
  4.  Professional problem solvers.
  5.  Keeps everyone on track.
  6.  Helps manage your wedding budget, timeline, and guests.
  7.  Offers preferred vendors.
  8.  Provides organized plans and takes action.
  9.  Their attention to detail.
  10.  The knowledge and experience they hold.
  11. Assure vendors collaborate and work well together.

How To Find A Wedding Planner

There are so many ways to find a wedding planner. But finding the perfect wedding planner for you is a different story. Start by asking friends who they used and what their experience was like. Then see what you can find on Google. The key is to look at the reviews for both positive and negative experiences. As well as knowing how much experience they have had in the wedding industry. A good wedding planner will have many reviews and a professional website.

Once you find a few wedding planners that you are interested in, have interviews! Come prepared with a list of questions to ask regarding their experience, work ethic, connections, and processes. But, the most important thing to look for is your connection with each other. This will be the person that you work closely with for the next few months, even years, planning your wedding day! Make sure you feel comfortable and confident with them as a professional and potential friend.

wedding planner puts together a wedding with an Indian wedding with man holding close his bride as she smiles while wearing her traditional wedding saree in Tampa Florida

Because I want you to have the best experience on your wedding day, I have accumulated a list of my favorite wedding planners in the Tampa area! These are professionals that I have worked along side with and have been impressed with their professionalism and execution. Reach out and ask me how to get your hands on Tampa’s most desirable wedding planners!

I love getting to capture these special moments so that you can remember your wedding day for the rest of your life! For me, your wedding day is so much more than just a day.

You deserve a wedding photographer who is invested in you and capturing every moment! Reach out and let’s connect to book your wedding day here in Florida (or around the world)!


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I'm Ruth and I'm so happy you're here. This journal is about weddings, engagement sessions, planning tips, and travels. Stay a while and say hello!

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